Originally Posted by
Perito
Depends on what your project is and how much time it will take.
Hello back.. thanks for your kind quick reply...
Here's attachments for you to see...
PAGE 2: CONTENT
PAGE 3 : Computerization of Nursery:
THIS IS THE PROJECT REPORT FORMAT:
Project Abstract: Define nursery business how its conducts in real life
Requirements: Look at possible problems in the business, salary, timekeeping, record keeping, growth monitoring of children and many numerous things/jobs
Solution Summary: Apply computers and show possibilities solutions
a)Payroll system for salary
Time management sysytem
Library management
Tests and results, etc
Parents- Teachers Meeting
Files/vaccinations ( complete details including medicals and any allergies, etc)
Summary : How to apply computers will help the nursery in
a)Being a better management organisation
b)Keeping children, teachers and parents happy with good benefits( e.g.. Completing the given feedback/questionnaire given)
PAGE 4 Definition
Nursery refers to an educational institution for small youngsters from two to four years of age. It is distinguishable from a day nursery in that it serves children of both working and non working parents, rarely receives public funds.Generally, this playgroup is highly staffed by qualified teachers and other professionals who encourage and supervise educational play rather than simply providing daytime childcare.
Amazingly,the first nursery schools were opened in London in 1907.In those
Old days, every woman was supposed to take care of their homes and babies.
PAGE 5 'Understanding the problem' (Analysis of a Problem)
In this case lets look at the facts: "figure out how the data--attendance, payment, salaries, funding from outside sources, etc--are being recorded by hand, why that's a problem, "
Problem: "everything is being recorded by hand" "possible by different
hands every time" , Some readable writing some not readable writing:
Why is this a problem?
ANSWER: Because when one deals with 'data' specifically 'financial' data which is being described ( Payments, salaries,funding etc) it is critical that the numbers are recorded legible and correctly.
"Human intervention in the form of hand written books in various hand written
forms can cause mistakes when dealing with financial data."
In order to automate the system, I would have
(a) a swipe card system, that automatically clocks when people are entering and leaving the building - this has the advantage that it can also serve as a security system to keep unwanted outsiders from entering the premises
(b) a computer-based file system with the names of the teachers + whether they're on an hourly payment or proper salary this should be flexible enough to allow adding + retiring personnel + editing personnel details in essence though, it has the advantage of making subsequent calculations automatic when combined with the time records of the swipe card system
(c) a calendar system that keeps track of when salaries and other regular expenses have to be paid, and flags up such events to the secretarial staff
(d) an entry system for keeping track of payments and receipts, which are to be added to the same book-keeping system as your salaries - these could then distinguish between payments/receipts, internal/external and charitable/non charitable, which I assume will affect the tax status of any in/outgoings
The director-in-charge will, however, have to make a decision whether he will buy a bespoke solution, have one custom-made for you or develop one in-house
The first solution is probably preferable, provided it really suits your needs, as it is likely to be the cheaper than a custom-made solution in-house development is only an option if you have qualified personnel that can create such a system, and although cheaper, you're on your own if it goes wrong
PAGE 6 OBJECTIVE now changes: Focus on what would FIX the problem, i.e. a
Computer software program that can:
- Record attendance ( Clock in and out)
- Record Payments ( To whom, the amount, date and time)
- Record Receipts (From Whom, the amount, date and time)
- Record Current Salaries for each Teacher/Instructor (Based on either
'Hourly pay' or 'Salary' pay types).
- Record Funding of Charitable or NON Charitable Receipts/payments
From outside sources.
PAGE 7 DESCRIPTION OF EXISTING SYSTEM: Manual Financial System
Solution:
Computer software program that can:
- Record attendance ( Clock in and out)
- Record Payments ( To whom, the amount, date and time)
- Record Receipts (From Whom, the amount, date and time)
- Record Current Salaries for each Teacher/Instructor (Based on either
'Hourly pay' or 'Salary' pay types).
- Record Funding of Charitable or NON Charitable Receipts/payments
From outside sources.
- Provides TAX Solutions for end of year closeout of books.
Types of Solutions : Small Business Accounting Software
References:
HYPERLINK "http://software.forbes.com/payroll-software"
Payroll Software: payroll accounting software solution - Software Finder at Forbes Powered by Capterra
PAGE 8 Existing System Evaluation:
Advantages:
- Manual methods IF kept by one person then one person can keep track if organized: For example a CPA firm is considered a Manual method whereby the firm hands over books to CPA for electronic entry and
Keeping.
There are further advantages of a computerised system:
(1) human error in calculations excluded
(2) relatively easy to report and summarise from the detailed records
(3) provided there's a proof-reading stage before data entries are accepted in the system, the initial data should be relatively error-free
Disadvantages:
Manual methods of accounting are costly CPA whereby if you utilize a Software solution AND Train the correct people who will use it properly will save the firm time and money in the long run.
Moreover there are next disadvantages of a compputerised system:
(1) there's still a chance of typos slipping through the net
(2) the cost of a swipe system / workstation / software
Knowledge of the systems is required + training of personnel that have to interact with it
(It's all about computer programs, not about what constitutes a nursery. She
Needs to figure out how the data--attendance, payment, salaries, funding
From outside sources, etc--are being recorded by hand, why that's a
Problem, and what kind of program would make it better. Then it needs to
Be analyze the good and bad points of her choice of program)
Think of it this way: The old slide rule was a method of which several calculations where answered. However, it took some training to use one but once you were good at it , it became second nature. That is until the math become more complicated whereby the solution now is simple a software program or calculator that can solve the problem and GRAPH a solution.
Chapter 2 & 3 are missing? Because need help!
Thank u