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    anovicki's Avatar
    anovicki Posts: 2, Reputation: 1
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    #1

    Oct 7, 2010, 09:49 AM
    How to book and employee advance payment?
    This is a combination Quickbooks/accounting question. How do I book the following:
    -Employee gets a $200 advance (Against the expense account, called "Employee Advance)
    -Employee "pays back" advance via a $200 deduction from the next payroll


    How do I book this properly in QB? I thought it was a journal entry: $200 debit to salaries & wages, then $200 credit to Employee Advance?

    Please help! Thank you!
    WendiR's Avatar
    WendiR Posts: 2, Reputation: 1
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    #2

    Oct 7, 2010, 09:17 PM
    The Employee Advance should be an asset not an expense. If you use QB Payroll service then they should be able to help you with that issue. On the journal entry issue the following would be your entry: dr A/R - J. Brown cr Cash.
    anovicki's Avatar
    anovicki Posts: 2, Reputation: 1
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    #3

    Nov 26, 2010, 08:10 AM
    Comment on WendiR's post
    The Employee Advance account is set up as an asset - I misspoke! I use an outside payroll service, which is why I'm struggling with how to account for the repayments via payroll deduction.
    Heatherjune420's Avatar
    Heatherjune420 Posts: 1, Reputation: 1
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    #4

    Dec 13, 2012, 11:22 AM
    I am attempting to issue a credit to an employee advance. The credit is for a bonus so there is not cash going out. How would I do that journal entry without is showing up in my account reconciliation?
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