Once the lease file is complete and the resident is moved in, is it legal to keep a copy of the resident's ID in the file?

Certainly.

Why do you ask?

The document might be helpful if the tenant's identity or contact information is ever at issue.

In fact a prudent landlord will want more than that in the file, including references, and the tenant's employment information.

I have been in property management for for 5 years and just started with a new company in which they want the IDs in the file, but I have always be taught that you do not keep a copy of ID once the person is approved and lease file is complete.

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Originally Posted by DallasGreenGirl

I have been in property mangement for for 5 years and just started with a new company in which they want the IDs in the file, but I have always be taught that you do not keep a copy of ID once the person is approved and lease file is complete.

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I don't have any idea what your previous employers were afraid of.

If your new company has told you to keep the copy in the file, you had best do so.

I have been in property mangement for for 5 years and just started with a new company in which they want the IDs in the file, but I have always be taught that you do not keep a copy of ID once the person is approved and lease file is complete.


Who taught you this?

Yes, one should keep it, good proof that they were the ones renting. But landlords, rental agency, places of employment, medical faclilities all keep copies.

I can only assume that your older companies merely did not want to keep a lot of paper work on hand, but they were destroying good proof of ID if and when they ever had trouble latter.

Can a landlord ask for ask for information from one renter and not another. Can they be unfair?

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Originally Posted by LittleJeannie

Can a landlord ask for ask for information from one renter and not another. Can they be unfair?

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Sure can.

As long as they don't practice discrimination on the basis of certain prohibited classifications.