Might I take a moment of your time?
My name is Diana Young, without having met you in person before, let me introduce myself first.
I am the V.P. Operations for SCS building Maintenance. I have been in the cleaning business for 23 years, on which I worked for the two well-known largest companies in New England. Being proud to be part of these two great companies, 8 months ago, I decided to move to SCS Building Maintenance. A small Company with less than 100 employees and minority owned. Sound crazy? Why do I leave?
My passion is cleaning and I have expert knowledge on this field. Is amazing how you can transform any surface from dirty to cleaned! How you can transform people’s environment when is clean!
I realized that when you work for a large company the cleaning is limited, either because the cleaners are not properly trained or the company wants to get more money by charging their clients for the most insignificant “labor cost” and actually is all about productivity and techniques that the cleaners are not familiar with.
In SCS Building Maintenance, all the employees are continually trained to keep their skills current. The training sessions that we give our employees are not only about cleaning, is also about working Safe, Motivated, working with a great purpose and to know what a great contribution they are providing to all of us. Our employees are proud of what they do. That is what Makes SCS Building Maintenance different from the other companies. As a result YOU, the client will benefit by having cleaners that will give their best and their knowledge.
As the single solution for businesses who take pride in their appearance, SCS is committed to having your places of business shine above the rest. Not only will you appreciate a clean environment, but so will your clients. SCS provides the following services:

• Janitorial/Custodial
• Carpet/Floor Maintenance
• Post Construction Clean-Up
• Preventative Maintenance

SCS offers customized programs, with a focus on total quality management to help serve your janitorial needs. SCS’ experience coupled with a sound quality assurance plan will have you feeling confident and you businesses looking confident.

SCS is a premier commercial cleaning company in the New England area providing more than 2.5 million sq. ft. of custodial and janitorial services for government agencies, management companies, and retail offices.

Please take a moment to read this.

My name is Diana Young, the V.P. of Operations for SCS Building Maintenance. I have been in the cleaning business for 23 years. During this time, I worked for two of the largest companies in New England. Proud to be part of these two great companies, eight months ago I decided to move to SCS Building Maintenance, a small minority-owned company with fewer than 100 employees.

My passion and expert knowledge is in cleaning. Cleaning transforms people's environment!

I realized that cleaning employees' experience and training may be limited. They may not be properly trained or the cleaning company wants more money by charging for the highest “labor cost.” Cleaning is actually all about productivity and techniques that the cleaners are often not familiar with.

In SCS Building Maintenance, all the employees are continually trained to keep skills current. The training sessions are also about working -- being safe, motivated, working with great purpose, and realizing what a valuable contribution they are making. Our employees are proud of what they do. That is what makes SCS Building Maintenance different from other cleaning companies.

As a result, YOU the client will benefit by having cleaners who will give their best!

SCS is committed to having your place of business shine brighter than the rest. Not only will you enjoy being in a clean environment, but your clients will too.

SCS provides the following services:
• Janitorial/Custodial
• Carpet/Floor Maintenance
• Post Construction Clean-Up
• Preventive Maintenance

SCS offers customized programs with a focus on total quality management to help serve your janitorial needs. SCS's experience coupled with a sound quality assurance plan will have you and your business feeling and looking confident.

SCS is a premier commercial-cleaning company in the New England area and provides more than 2.5 million sq. ft. of custodial and janitorial services for government agencies, management companies, and retail offices.

You want short snappy sentences, and a brochure or letter that is truly quick reading, like the minute you say in the first sentence.

Add some cartoon or even photo graphics/images for interest. Vary the print, like wrap-around or centering hard-hitting points such as the bulletted section.

Thank You Very Much Wondergirl! I will follow your advice and greatly appreciate you correcting this for me.
GOD Bless YOU!

I don't understand the last sentence. How does a company provide a certain amount of square feet of service? Do you currently have a clientele with that many feet? Or you can cover that many? I'd reword that.

I would add a sentence somewhere in the first third about liability insurance and bonding of employees.

Is the total for different locations.
Thank You for your sugestion!

I thought she meant that they already provide that. Will reword better.
Good idea -- I knew we could count on you!

Added "currently" --

SCS is a premier commercial-cleaning company in the New England area and currently provides more than 2.5 million sq. ft. of custodial and janitorial services for government agencies, management companies, and retail offices.

How can I finalizee this email and ask the prspect for a meeting? Please help. :(

Is this a letter?

What about what Joy said -- "I would add a sentence somewhere in the first third about liability insurance and bonding of employees."

Please take a moment to read this.

My name is Diana Young, the V.P. of Operations for SCS Building Maintenance. I have been in the cleaning business for 23 years. During this time, I worked for two of the largest companies in New England. Proud to be part of these two great companies, eight months ago I decided to move to SCS Building Maintenance, a small minority-owned company with fewer than 100 employees.


Cleaning is actually all about productivity and techniques that the cleaners are often not familiar with.

In SCS Building Maintenance, all the employees are continually trained to keep skills current. The training sessions are also about working -- being safe, motivated, working with great purpose, and realizing what a valuable contribution they are making. Our employees are proud of what they do. That is what makes SCS Building Maintenance different from other cleaning companies.


Not only will you enjoy being in a clean environment, but your clients will too.

SCS provides the following services:
• Janitorial/Custodial
• Carpet/Floor Maintenance
• Post Construction Clean-Up
• Preventive Maintenance

SCS offers customized programs with a focus on total quality management to help serve your janitorial needs. SCS's experience coupled with a sound quality assurance plan will have you and your business feeling and looking confident.


SCS is a premier commercial-cleaning company in the New England area and currently provides more than 2.5 million sq. ft. of custodial and janitorial services for government agencies, management companies, and retail offices.

Should you wish to utilize our service or if you have queries regarding our service, please do not hesitate to contact me. We guarantee our quality of service, and our rates are competitive.

Yours sincerely,

This is an email that I will be sending to Prospects clients. I graetly appreciate all of you sugestions. Thank You!

Okay. I added images.

Should I end it like this:
I understand you probably have a cleaning company in you facility; however, thinks can happen and do happen or in the future, you may require a special or extra cleaning we are always available
Should you wish to utilize our serve or have queries regarding our service, please do not hesitate to contact me. We guaranty our quality of service and our rates are competitive.
Yours Sincerely,

I love the photos!

What about bonding and insurance?

Skip the first paragraph and just do this one --

"Should you wish to utilize our service or if you have queries regarding our service, please do not hesitate to contact me. We guarantee our quality of service and our rates are competitive.

Yours sincerely,"

Of course, contact info will be in your email?