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    RDIENER's Avatar
    RDIENER Posts: 3, Reputation: 1
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    #1

    May 8, 2009, 10:25 AM
    Word - hide markups from recipient
    How do I make sure the person I'm sending my Word doc to cannot see my markups?
    JBeaucaire's Avatar
    JBeaucaire Posts: 5,426, Reputation: 997
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    #2

    May 8, 2009, 10:34 AM

    Save the document as a PDF and distribute that document instead. Our company has almost 100% BAN on sending non-PDF documents outside the company walls.
    RDIENER's Avatar
    RDIENER Posts: 3, Reputation: 1
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    #3

    May 8, 2009, 11:00 AM
    I should have also explained - the document is an agreement between our company and another, and we want them to be able to make changes to it. My boss used a document that is an agreement with another company as a 'go by' to create this current doc, and doesn't want them to see the original wording. Know any way around it?
    JBeaucaire's Avatar
    JBeaucaire Posts: 5,426, Reputation: 997
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    #4

    May 8, 2009, 03:27 PM

    The suggestion stays the same. Our company makes these agreements as well, all created in MS Office programs and we still NEVER send a non-PDF document outside of the building.

    Never.

    Even if you find what appears to be a good "cleaner" program to sanitize your docs prior to sending them, you're sending MSOffice docs. There are SOOOO many ways this can bite you in the butt, markups just being a minor annoyance, that I suggest you step back and implement a process that keeps you from ever having to wonder is someone "cleaned up" a document or not.

    We use a program called PrimoPDF.
    PDF Converter — #1 Free PDF Creator — PrimoPDF
    (Download Free Version)

    It installs as a printer driver so you have it available at all times in all programs, just select print and choose PrimoPDF from the printer choices.

    This will continue to be my suggestion because after 15 years of dealing with this issue, this is the one that ended all the hassles.

    If your partners want to amend an agreement, they provide the changes in straight text form and YOU make the changes. It's also a bad idea to have someone else mucking with your actual documents, there should only be one author keeping track of "versions" of documents.
    RDIENER's Avatar
    RDIENER Posts: 3, Reputation: 1
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    #5

    May 8, 2009, 03:38 PM
    Thanks much JBeaucaire! We are a very small operation so this kind of help is badly needed!
    ScottGem's Avatar
    ScottGem Posts: 64,966, Reputation: 6056
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    #6

    May 8, 2009, 04:19 PM

    You can make a copy of the marked up file and then apply changes. Then send that opy. In that way they can't see the markups.
    JBeaucaire's Avatar
    JBeaucaire Posts: 5,426, Reputation: 997
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    #7

    May 8, 2009, 05:06 PM
    Quote Originally Posted by ScottGem View Post
    You can make a copy of the marked up file and then apply changes. Then send that opy. In that way they can't see the markups.
    Except when someone forgets... :confused::eek:
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