My boss just put a few payments on his personal credit card (not linked to the business account) and I wanted to mark these paid in Quickbooks (I'm using Premier 2011) without affecting our bank account balance, etc. I'm not the one who usually pays the bills so I don't want to mess anything up, but I'd like to be able to pull and accurate aging summary...

Can you issue a credit against the bill, and put in the notes the way the bill was paid?

Hmm, that would probably work. I'll give it a try, thank you!

(you should probably get the okay from a supervisor before you do this - just in case your business wants it done a different way) - I just went into my Quickbooks,*I use quickbooks Pro 2009* - not sure how different it is from your version, but I made a dummy bill, and issued a credit to show it paid.

Go into the 'enter bills' section, on the upper left above the 'bill' there is an option for 'bill', or 'credit' - choose credit, then choose the vendor from the drop down menu, put the dollar amount of whatever your boss paid, put in the memo section that it was paid on a personal credit card - and save & close.

If you print out AP aging DETAIL - it should show the initial bill, and the credit issued. Hope this works for you - or can you just wait until the person that usually does the bills returns?

Thanks for your reply, sorry I never got back to you sooner! I did wait for the person who usually does this, but she still didn't really have a solution. It's kind of unfortunate that she sort of has only a working knowledge of Quickbooks passed on from a brother who ran that end of things previously, and I am just learning as I go along... I'm finding that there is a TON of stuff that can be done with QB--reports pulled, etc--that she had no idea about and I was creating manual reports for. She is going to consult a local bookkeeper for his thoughts! I think I'm going to ask to take a class soon... probably would make both of our jobs easier. :)