Accounts receivable is a control account for the accounts receivable ledger which will contain individual accounts so you need to credit the control account and also credit the employees individual account. It would be usual that the system handles this by requiring you identify the sub account when you have a transaction with a control account. You must be able to post a journal entry to the Accounts Receivable accounts in order that you can make corrections, writeoffs and so forth, should they be necessary.
An alternative is to handle such transactions through a clearing account and not use the accounts receivable process. You would do this by crediting the clearing account then drawing a cheque debiting that account and depositing the cheque to the credit of the accounts receivable account which is essentially the process you are using when you handle other payroll deductions such as tax, etc.
|