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An example of one that I have had to complete in the past:

First: Introduction
-Identify importance of the study and who is authorzing the report.
-Why needed
-Discuss the issue
-Implications...

You might find it helpful to look up examples of Routine Adjustment Letters on the internet, such as Google. I'm currently taking a Business Communication class and that was a suggestion.

The service manager of a shop/industry was fired by the general manager. The service manager stayed until 5 PM (when he could close the shop down). Now the general manager is telling the shop foreman...