Hi,

I have a new business (farm house) aimed at supplying meat to hotels and restaurants. I do bread the animals; cow, ram, sheep, goat, chicken, etc in the farm and then slaughter and package the meat to those businesses.

I recently got a contact with a Five-Star Hotel and would like to send an introduction letter/proposal for the supply of meat.

Kindly help me draft a standard prototype letter for this purpose.

Thanks.

In a letter, it is best to have the name of the person. A standard letter often does not get the attention that you would like.
Some things for a proposal letter:
Can you get the name of the person responsible for Food Service? If you just send it to Hotel, it may be thrown away.
Do you know what their standards are for raw products?
Have you received a license to process meat products?
Any thing that you can put in a letter about how well your farm operates and how certified it is would be a plus.
Invite them to your farm to see how you raise your animals.
Always include your name, address and telephone number.
If you have a price list, include that also
With the letter it would make a better impression if you had additional materials. For example a phamplet with pictures of your farm to show how you raise your animals. You can make one from a computer.
Be prepared for a visit if they accept your proposal Be prepared to send them samples of your processed meat once contact is made. Good luck

Hi, ammeennu!

Cedarln2265 has given you some good ideas!

You know more about your business than anyone else here. My suggestion would be for you to consider posting a draft of such a letter here, without putting any contact information in it, so that we can advise you as to how you might make improvements to it.

Via clicking on the following links, you'll find samples of ways that you might draft such a letter that you might tailor to meet your needs.

Sample Business Letters and Forms (http://www.4hb.com/letters/)

Free Sample Sales Letter: Example of How to Write a Persuasive Business Marketing Letter (http://www.articlesbase.com/direct-mail-articles/free-sample-sales-letter-example-of-how-to-write-a-persuasive-business-marketing-letter-849.html)

Introducing a sample introduction letter template tool to assist leaders. (http://www.leadership-tools.com/sample-introduction-letter.html)

Letter Samples - Free Letter Templates - Personal and Business Letter (http://www.letter-samples.com/)

Sample Business Letters and Forms (http://www.4hb.com/letters/)

Idea Cafe Small Business Archive: "Company introduction letter" (http://www.businessownersideacafe.com/cyberschmooz/marketingmix/3612.html)

Business introduction letter... Here's a sample business introduction letter. (http://www.writinghelp-central.com/business-introduction-letter.html)

Mid-career Job Offer Letter Sample: Introduction and Sample Mid-career Job Offer (http://humanresources.about.com/od/formsforhiring/a/job_offer_mid_2.htm)

Introduction Letters (http://www.writeexpress.com/introduction.htm)

Sample business letters by Quazell (http://www.quazell.com/BusinessLetters/default.htm)

Thanks!