In 2008, we paid a consultant for travel expenses; specifically an advanced airfare to travel to our customer's site, airfare was non refundable and he was unable to use on a future flight. Therefore, the cost needs to be written off as the customer was never invoiced for it and we were not reimbursed for it. Which general ledger accounts do we credit and debit in the journal entry? Thank you in advance.:)

Where did you post the expense when you paid the Airfare bill?

Where did you post the expense when you paid the Airfare bill?

When we enter the bill (we use QB) to pay the consultant
The expense is posted to acct. "cost of services:out of pocket exp:customer expenses: airfare"

When we pay the consultant, it is located in AP account.

You could be okay as is; I would really need to look at your chart of accounts to give you the 100% right answer.

If you don't like the expense in that account do a journal entry to credit that account and debt the account you think it should be in (like Misc. Expense maybe or if you have just an airfare expense account).

I hate how QB uses those ridiculously long account combos. But I really don't like QG in general.