As a community we recently decided to self manage. I understand we have to file contact information with county clerks office for the purpose of a title company needing contact info for the HOA officers during a sale of a home in the community. Any ideas on whar exactly has to be filed? Is it a form, or do I need to create an official contrct?

This is a matter of local laws. Check with your county clerk. Some HOAs need to be incorporated, others can be run from a set of by-laws.