At Ask Me Help Desk you can ask questions in any topic and have them
answered for free by our experts. To ask questions or participate in
answering them you must register for a free account. By registering you
will be able to:
Get free answers from experts in any of our 300+
topics.
Calm yourself, and listen to the customer. The problem has nothing to do with you personally. Listen for the content: what is the customer upset about? What does he/she want out of this situation and think about how you can help him/her? Underneath the anger, what's the customer feeling: frustration, disappointment, etc.?
Reflect the customer's feeling and situation and to him her, and state what you're going to do about it: "I can understand why you'd be frustrated about all the phone calls you've had to make about this issue. Let me do a little research and find out what we can do about this situation. Will you be at this number in 20 minutes?"
That is, if you can't solve the problem then & there, provide a time frame for resolution to the client. It's the unknown that frustrates customers, and the feeling that they're being given the runaround.