Outline the role of the person organising and supporting the meeting

Ensuring there are copious quantities of coffee and doughnuts available.

If you are looking for information on how to conduct a meeting from preparation to closing, I would suggest using managementhelp.org. I use it for my meeting, training, and marketing outlines. It is a very good site. I use it daily. If you find it useful, be sure to bookmark it.

Managing Meetings (http://www.managementhelp.org/grp_skll/meetings/meetings.htm)

Start with a joke and leave them wanting more.